Hello! Hope your week is off to a good start…I’m working on a few new projects so mine’s been fun so far! This week I had scheduled a portfolio meeting for a potential new job on Monday but our meeting was rescheduled and we discussed the project on the phone (it sounds like a good one, it involves travel & a giant moleskin sketchbook!) I had scheduled a post about how I prepare for portfolio meetings and I thought why not share it anyway?
These are my tips for preparing for a portfolio meeting:
Make sure you know as much about your client and their company as possible. Go on their website, see who they’ve previously worked for and look at their blog for their latest work. Make a note (in a notebook, not just your phone!) of the address you’re visiting, the time/date and look at a map of the area so you can get your bearings. I always plan my train route too and make a note of the time I intend to leave. (I give myself plenty of time as I’m prone to getting lost!) One time I was meeting a client and got so lost I called Christophe and he directed me on the phone road from road of how to get there, what a lifesaver!
- Confirm your appointment
Always send an email a day or so before the meeting or earlier in the day just to make sure the meeting is still on and to confirm the time. (I learnt this one after turning up for a meeting the client had forgotten about, it happens!)- Prep your portfolioMake sure your portfolio is looking up to scratch, clean off any marks and check it’s looking in tip top condition. I have this A4 folio and I use cristal sleeves that display 18 pages of work. Depending on the client you’re meeting you may need to adjust the content of your portfolio slightly or update it with newer work to make sure you’re displaying your most applicable work for that particular client. Give yourself some extra time for this task if possible as you may need to print out new work (at home or professionally.) You could also take a sketchbook or two if this helps explain your working process/relates to the potential job.- Promotional materials
During the process of prepping my portfolio I always make sure to stick in a few business cards and promotional materials at the back of my folio ready to hand out at the end of the meeting. Above is an example of some of my promo material (this is a double sided A5 postcard.)- Plan your outfit & organise your bag
I love planning my outfits for meetings. I like to wear something smart but also casual with some colourful jewellery or accessories.
Organising your bag: I always prep my bag the night before so when I’m ready to leave for my meeting I know I haven’t forgotten anything. Here’s what’s in my bag:
– Purse with oyster card & keys
– Phone with map/directions of meeting place & phone number of client saved
– Notebook ready for making notes during the meeting and questions that I’d like to ask the client
– Portfolio with promo materials to leave with the client
– Make up bag with plasters, hand sanitiser, deodorant & chewing gum (you never know!)
I hope this might be useful if you’re prepping for your own portfolio meeting! & if you are…good luck! Feel free to ask any questions in the comments section below :)